OUR POLCIES 

Club Constitution Abergele Fencing Club

 

For any enquiries please email: Abergelefencingclub@outlook.com 

 

1.   Name

The club will be called Abergele Fencing Club (Hereinafter will be referred to as The Club) and it may also be known as AFC.

 

Abergele Fencing Club is affiliated to British Fencing.  

 

2.   Aims and Objectives

The purposes of the Club are to provide facilities for, and to promote participation in, the amateur sport(s) of Fencing in North Wales which will include

1. Offer coaching and competitive opportunities

2. Promote the club within the local community

3. Ensure a duty of care to all members of the club

4. Provide all its services in a way that is fair to everyone

5. Ensure that all present and future members receive fair and equal treatment.

 

3.   Membership

• Membership of the club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.

• The club may have different classes of membership and subscription on a non-discriminatory and fair basis. The club will keep subscriptions at levels that will not pose a significant obstacle to people participating.

• The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the club or sport into disrepute. Appeal against refusal or removal may be made to the members.

• Members will pay membership fees of £5 per session attended as determined at the Annual General Meeting.

• Sports Equity

  • This Club is committed to ensuring that equity is incorporated across all aspects of its development.

• The Club respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status.

• The Club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse.

• All club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity.

           

5.   Committee

• The club will be managed through the Management Committee consisting of: Club President, Vice club president, Secretary, Treasury & Welfare officers. Only these posts will have the right to vote at meetings of the Management Committee.

• If the post of any officer or ordinary committee member should fall vacant after such an election, the Club President shall have the power to fill the vacancy until the succeeding Annual General Meeting.

• The Management Committee will be convened by the resident of the club and hold no less than one meeting per year.

• The Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Committee will be responsible for taking any action of suspension or discipline following such hearings.

• The Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.

 

6.   Officers of the Club

1. The officers of the club will be:

1. Club President – Jed Houghton

2. Club vice President – Dylan Jones

3. Club Secretary – Edward Tugwell 

4. Club Treasurer – Pam Sykes

5. Welfare/Safeguarding Officer (Non voting positions) – (Lead) Pam Sykes, Dave Bass & Jed Houghton

 

• The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

• Officers will be elected annually at the annual general meeting (AGM). All officers will retire each year but will be eligible for reappointment.

 

7.   Finance

• All club monies will be banked in an account held in the name of the club.

• The club’s Treasurer will be responsible for the finances of the club.

• Any cheques drawn against club funds should hold the signature of the Treasurer, and be authorised by one other club official.

• All surplus income or profits are to be reinvested in the club. No surpluses or assets will be distributed to members or third parties.

 

8.   Annual General Meetings

• General Meetings are the means whereby the members of the Club exercise their democratic rights in conducting the Club’s affairs.

 

​The Club shall hold the Annual General Meeting (AGM) in the month of September to:

• Receive reports from the President and Secretary. 

• Receive a report from the Treasurer and approve the Annual Accounts. 

• Receive a report from those responsible for certifying the Club’s accounts. 

• Elect the officers on the committee. 

• Agree the membership fees for the following year. 

• Consider any proposed changes to the Constitution.

• Deal with other relevant business.

 

• Elections of officers are to take place at the AGM.

• All members have the right to vote at the AGM.

• The Management Committee has the right to call extraordinary general meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

• All procedures shall follow those outlined above for AGMs.

 

9.   Discipline and Appeals

• All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the club’s child protection policy and procedures. The Club Welfare Officer is the lead contact for all members in the event of any child protection concerns.

• The Management Committee will meet to hear complaints within 15 days of a complaint being lodged.

• The committee has the power to take appropriate disciplinary action, including the termination of membership.

• The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 15 days of hearing.

• There will be the right to appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 15 days of the secretary receiving the appeal.

 

10. Dissolution

• A resolution to dissolve the club can only be passed at an AGM or extraordinary general meeting (EGM) through a majority vote of the membership.

• In the event of dissolution, any assets of the club that remain will not be distributed or otherwise shared between the members of the club but will be transferred to a other local Welsh club, with the permission of Sport Wales for the Kit purchased with Grant funding for use by them in related community sports.

 

10. Amendments to the Constitution

 

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

 

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